Start with an agreed product specification
For price indicating strips, identify the profile, dimensions, colour and quantity required. For mixed consignments, use separate lines for every product and option. Include drawings, samples or reference photographs when fit or identification needs to be confirmed.
A complete product schedule helps distinguish the specification from the transport arrangements. It also gives the recipient a clearer record to use when checking the proposed order.
Provide the destination and receiving details
Include the destination country, town and receiving address, together with the business contact responsible for the enquiry. State whether you have a preferred freight arrangement or collection point, and explain any delivery dates linked to a project.
Transport method, packaging, documentation and the division of responsibilities must be confirmed for the specific shipment. Do not assume that a previous arrangement applies to a different destination or consignment.
- Consignee business and contact details.
- Product quantities, dimensions and requested options.
- Destination country and final receiving point.
- Required date and preferred transport arrangements.
- Known documentation requirements from your freight or import team.
Allow space for questions before approval
If your receiving team needs product descriptions, packing information or other supporting details, raise that early in the enquiry. Springlok can then identify what information is available and what needs confirmation.
For programmes covering several stores or countries, supply a destination schedule rather than one combined quantity. Keep the accepted quotation and any agreed shipping arrangements with the final specification.